The Information Technology team will be performance maintenance performing maintenance on Zoom, PUT_DATE_HERE, late Saturday, 9-26-20.
Zoom themselves will be requiring all institutions to implement passcodes or waiting rooms this week to improve account security and reliability. We will be making the following changes to further improve account security and reliabilitybe in compliance with this.
Passcodes will be
...
enforced for all meetings
This change will force all Zoom meetings to use passcodes and cannot be disabled.
This change is intended to provide easy and basic protection against unwanted guests guessing the meeting ID through brute-force. This change will retroactively apply to any meetings currently scheduled. If you have a meeting scheduled, it will become protected by a passcode, and you will need to send an updated invitation.
| Expand | ||
|---|---|---|
| ||
If you are scheduling a meeting, the passcode field will be checked by default and a random passcode will be generated alongside. You can change the passcode if you like, however, it cannot be completely disabled. Keeping the passcode strictly numeric may make it easier for users joining via phone call.  |
| Expand | ||
|---|---|---|
| ||
Joining by clicking the meeting link remains unchanged as Zoom embeds an encrypted version of the passcode within the link itself. Joining from this link will effectively bypass the password prompt. Joining by either calling in on a phone or manually entering the Meeting ID will require you to manually enter the passcode. Participants with the Zoom mobile app, however, will be able to take advantage of bypassing the prompt by using the provided link, like mentioned above. |
| Expand | ||
|---|---|---|
| ||
Navigate to https://felician.zoom.us and sign-in, a link to the Meetings or Webinars page will be on the left. 
|
| Expand | ||
|---|---|---|
| ||
Yes, and we recommend doing this if possible. Click on a meeting’s name to open its details. There will be a button near the bottom labeled Edit this Meeting/Webinar that will let you change the settings for the meeting. |
The Waiting Room feature will be enabled by default
This change will enable the Waiting Room for all meetings.
By default, guest attendees will be placed in a temporary waiting room until they’re admitted by the host. If you are actively signed into your Felician Zoom account, you should bypass the waiting room.
...
| Expand | ||
|---|---|---|
| ||
If you are scheduling a meeting, the waiting room option will be enabled by default (but can be changed). We strongly recommend keeping this feature enabled as it’s one of Zoom’s strongest security features for your meetings. Users who are logged into Zoom with their Felician account will allowed to bypass the waiting room. Guest, or external attendees will be subject to it. To disable this setting when scheduling your meeting in Outlook, expand Advanced Options at the bottom, and uncheck the Enable Waiting Room option.  |
| Expand | ||
|---|---|---|
| ||
Once users join the meeting, they will be put into the waiting room until a host admits them. This will apply to guests - users who are signed in under their Felician account will bypass the waiting room. Anyone in the waiting room is completely isolated from the meeting and cannot interact with it. |
...
| Expand | ||
|---|---|---|
| ||
Yes, and we recommend doing this if possible. Click on a meeting’s name to open its details. There will be a button near the bottom labeled Edit this Meeting that will let you change the settings for the meeting.  |