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The Information Technology team will be performing maintenance on Zoom, late Friday, 9-18-20.
We will be making the following changes to further improve account security and reliability.
Passcodes will be enforced for all meetings
This change will force all Zoom meetings to use passcodes and cannot be disabled.
This change is intended to provide easy and basic protection against unwanted guests guessing the meeting ID through brute-force. This change will retroactively apply to any meetings currently scheduled. If you have a meeting scheduled, it will become protected by a passcode.
How does this affect scheduling a meeting?
If you are scheduling a meeting, the passcode field will be checked by default and a random passcode will be generated alongside. You can change the passcode if you like, however, it cannot be completely disabled.
How does this affect people joining meetings?
Joining by clicking the meeting link remains unchanged as Zoom embeds an encrypted version of the passcode within the link itself.
Joining by either phone or manually entering the Meeting ID will require you to manually enter the passcode.
I’m the host and I had a meeting scheduled, where do I find the passcode?
Navigate to https://felician.zoom.us and sign-in, a link to the Meetings page will be on the left.
Click on a meeting’s name to open its details where you will be able to reveal the password as well as copy an updated invitation if needed.
I’m the host, can I add a waiting room to a meeting in advance of this change?
Yes, and we recommend doing this if possible.
Navigate to https://felician.zoom.us and sign-in, a link to the Meetings page will be on the left.
Click on a meeting’s name to open its details. There will be a button near the bottom labeled Edit this Meeting that will let you change the settings for the meeting.
The Waiting Room feature will be enabled by default
This change will enable the Waiting Room for all meetings.
By default, guest attendees will be placed in a temporary waiting room until they’re admitted by the host. If you are actively signed into your Felician Zoom account, you should bypass the waiting room.
This provides additional security over just using a password – even if your meeting invitation is leaked, password and all, it is still impossible for an unwelcome entity to join unless they are manually allowed in by the host.
How does this affect scheduling a meeting?
If you are scheduling a meeting, the waiting room option will be enabled by default.
We strongly recommend keeping this feature enabled.
How does this affect people joining meetings?
Once users join the meeting, they will be put into the waiting room until a host admits them. This will apply to guests - users who are not signed in under their Felician account.
Anyone in the waiting room is completely isolated from the meeting and cannot interact with it.
I’m the host, how do I admit people to my meeting?
If you are in the meeting, Zoom should present a little notification near the bottom that attendees are waiting.
Click the Participants button to see who is waiting; once there, you can either admit or reject a user.
I’m the host, can I add a waiting room to a meeting in advance of this change?
Yes, and we recommend doing this if possible.
Navigate to https://felician.zoom.us and sign-in, a link to the Meetings page will be on the left.
Click on a meeting’s name to open its details. There will be a button near the bottom labeled Edit this Meeting that will let you change the settings for the meeting.